TMNA PEMC, Kentucky: Administrator – Bilingual Executive Support

Who we’re looking for

Toyota’s TMNA Manufacturing Operations is looking for a passionate and highly motivated

Executive Assistant.

The Executive Assistant will provide administrative support directly to the Executive(s)

exercising confidentiality, tact, and diplomacy. The Executive Assistant will also partner with the

management team in daily business operations and project coordination, while handling

sensitive and confidential information in a professional and proactive manner.

What you’ll be doing

 Support Manufacturing Executives and managers, both American and Japanese staff,

located in Georgetown office

 Handle all administrative tasks, including mail, catering for meetings, conference room

scheduling, and maintenance of office supplies

 Manage the Executives’ calendar and travel

 Plan and coordinate numerous, complex meetings and virtual meetings, especially with

the executives

 Manage & administer expense reporting, P-Card reporting, and invoice processing in a

timely manner, ensuring correctness

 Skillfully navigate competing deadlines and independently leverage alternative resources

to achieve optimal operational excellence

 Distribute electronic announcements, information, reports, and other documentation on

behalf of the business

 Manage or coordinate small projects providing cost-effective solutions

 Support Japanese – English verbal and document translation

What you bring

 Administrative experience including customer service / correspondence and handling of

incoming calls

 Proven recent executive administrative support experience for a large company with

operations in the US and overseas especially Japan

 Experience with executive travel arrangements (domestic and international) and

calendar management

 Fluency in Japanese and English and familiarity with Japanese business terminology

 Possess the ability to be flexible and learn the work patterns of executive teams

 Associate technical degree (or higher), or equivalent experience

 Proficient with Microsoft Office Suite (Excel, Power-Point, Word, Outlook).

What you may bring

 Associate’s degree (or higher), or equivalent experience

 1+ years of Toyota administrative or other experience.

Application Link: https://toyota.wd5.myworkdayjobs.com/TMNA_Professional/job/Georgetown-

Kentucky/Administrator---Executive-Support_10262585

You can contact Kashina Atienza at kashina.atienza@toyota.com for more information.